Calendly has become a go-to tool for scheduling meetings, offering seamless integrations and user-friendly features. However, it’s not the only option available, and depending on your budget, specific requirements, or integrations, you might be looking for Calendly alternatives that better suit your needs.
In this guide, we’ll explore the best Calendly alternatives, highlighting their features, pricing, and ideal use cases to help you streamline your scheduling process.
Why Consider Calendly Alternatives?
While Calendly is a powerful scheduling tool, there are several reasons businesses and individuals seek alternatives:
- Pricing: Calendly’s premium plans can be costly for larger teams or small businesses.
- Feature Set: Some users may require advanced features like custom branding, team management, or integrations that Calendly lacks.
- User Interface Preferences: Different platforms may offer interfaces that align better with your workflow.
- Specialized Needs: Some alternatives cater to specific industries, like sales teams, healthcare, or education.
- Privacy Concerns: Certain platforms provide more robust data privacy and security measures.
By exploring these alternatives, you can find a scheduling tool tailored to your unique requirements.
Top Calendly Alternatives
1. Acuity Scheduling
Acuity Scheduling by Squarespace is a robust scheduling tool offering extensive customization options.
Key Features:
- Client Management: Allows clients to schedule, reschedule, or cancel appointments.
- Custom Branding: Add your logo, brand colors, and personalized confirmations.
- Multiple Time Zones: Automatically adjusts for different time zones.
- Payment Integration: Accept payments through PayPal, Stripe, or Square.
Why It’s a Great Alternative:
- Perfect for businesses that need advanced customization.
- Offers additional tools for client interaction, such as intake forms.
Best For: Service-based businesses like salons, consultants, and fitness trainers.
2. Doodle
Doodle is a straightforward scheduling tool designed for group meetings and polls.
Key Features:
- Group Polling: Simplifies finding a time that works for everyone.
- Calendar Integrations: Syncs with Google Calendar, Outlook, and more.
- No Sign-Up Required: Participants can respond without creating an account.
- Custom Deadlines: Set deadlines for responses to keep planning on track.
Why It’s a Great Alternative:
- Ideal for scheduling group meetings or events.
- User-friendly interface with no account required for participants.
Best For: Teams, committees, or casual group meet-ups.
3. YouCanBook.me
YouCanBook.me is a flexible scheduling tool designed for businesses and professionals.
Key Features:
- Customizable Booking Pages: Tailor booking pages with your branding and preferences.
- Automatic Time Zone Detection: Ensures accurate scheduling across time zones.
- Automated Notifications: Sends reminders and confirmations via email or SMS.
- Integrations: Works with Google Calendar, Zoom, and Microsoft Teams.
Why It’s a Great Alternative:
- Offers excellent customization options at competitive pricing.
- Includes team scheduling features for larger organizations.
Best For: Professionals and small teams requiring customized booking pages.
4. Setmore
Setmore is a user-friendly scheduling platform with a focus on team collaboration and appointment management.
Key Features:
- Free Plan: Includes basic scheduling features and integrations.
- Video Conferencing Integration: Connect with Zoom or Teleport for virtual appointments.
- Team Scheduling: Manage multiple calendars for your team.
- Payment Processing: Accept payments through Square or Stripe.
Why It’s a Great Alternative:
- Affordable pricing with robust features.
- Ideal for businesses offering virtual or in-person appointments.
Best For: Small businesses, freelancers, and remote teams.
5. SimplyBook.me
SimplyBook.me is a highly versatile scheduling tool that caters to service-based businesses.
Key Features:
- Industry-Specific Features: Offers templates for healthcare, beauty, fitness, and more.
- Online Booking Website: Includes a free website for bookings.
- Marketing Tools: Integrates with social media and email marketing platforms.
- Payment Integration: Accept payments directly through the platform.
Why It’s a Great Alternative:
- Tailored solutions for various industries.
- Combines scheduling with marketing and payment tools.
Best For: Businesses in service industries seeking an all-in-one solution.
6. HubSpot Meetings
HubSpot Meetings is part of the HubSpot CRM ecosystem, designed for sales and marketing teams.
Key Features:
- CRM Integration: Automatically syncs meeting data with HubSpot CRM.
- Group Scheduling: Allows multiple team members to coordinate availability.
- Customizable Links: Create personalized booking links for different campaigns.
- Automation: Integrates with workflows for follow-ups and lead tracking.
Why It’s a Great Alternative:
- Ideal for businesses already using HubSpot tools.
- Combines scheduling with robust CRM features.
Best For: Sales and marketing teams using HubSpot.
7. Zoho Bookings
Zoho Bookings is a part of the Zoho suite, offering seamless integration with other Zoho tools.
Key Features:
- Team Scheduling: Manage individual and group calendars.
- Custom Booking Pages: Tailor booking experiences to your brand.
- Integration with Zoho CRM: Sync appointments with customer data.
- Free Plan: Includes essential scheduling features.
Why It’s a Great Alternative:
- Best suited for businesses already using Zoho’s ecosystem.
- Offers affordable pricing for small businesses.
Best For: Small businesses and Zoho users.
8. Booksy
Booksy is designed for service professionals, particularly in the beauty and wellness industries.
Key Features:
- Client Management: Tracks client history and preferences.
- Online Payments: Accept payments through the platform.
- Social Media Integration: Book directly through Instagram and Facebook.
- Automated Reminders: Sends appointment confirmations and reminders.
Why It’s a Great Alternative:
- Tailored features for beauty and wellness businesses.
- Simplifies booking and payment processes.
Best For: Beauty salons, spas, and wellness professionals.
9. Calendso (now Cal.com)
Cal.com is an open-source scheduling tool that prioritizes customization and data privacy.
Key Features:
- Open-Source Platform: Fully customizable to fit your needs.
- Self-Hosting Option: Host the tool on your own server for complete control.
- Integrations: Works with Zoom, Google Meet, and more.
- Privacy Focused: Ensures data security and user privacy.
Why It’s a Great Alternative:
- Perfect for developers or businesses needing full control over scheduling tools.
- Prioritizes data security and user customization.
Best For: Privacy-conscious users and developers seeking open-source solutions.
Comparison Table: Calendly Alternatives
| Alternative | Key Features | Best For | Pricing |
|---|---|---|---|
| Acuity Scheduling | Custom branding, payment integration | Service-based businesses | Free to $$$ |
| Doodle | Group polling, no sign-up required | Teams and casual meet-ups | Free to $$ |
| YouCanBook.me | Tailored booking pages, time zone detection | Professionals and small teams | $$ |
| Setmore | Video conferencing, team calendars | Small businesses and remote teams | Free to $$ |
| SimplyBook.me | Industry-specific templates, marketing tools | Service industries | Free to $$$ |
| HubSpot Meetings | CRM integration, group scheduling | Sales and marketing teams | Free to $$$ |
| Zoho Bookings | Zoho ecosystem integration, team calendars | Zoho users and small businesses | Free to $$ |
| Booksy | Client tracking, social media integration | Beauty and wellness professionals | $$ |
| Cal.com | Open-source, self-hosting option | Privacy-conscious users | Free to $$$ |
Tips for Choosing the Right Calendly Alternative
- Define Your Needs: Consider whether you need basic scheduling, team management, or advanced customization.
- Integrations: Ensure the tool works seamlessly with your existing software (e.g., CRM, email, or video conferencing).
- Industry Fit: Look for platforms tailored to your industry or business type.
- Budget: Compare pricing plans and choose one that offers value for your needs.
- Privacy: For sensitive data, prioritize platforms with robust security and privacy features.
Conclusion
While Calendly is a fantastic scheduling tool, these Calendly alternatives cater to various industries, budgets, and technical requirements. From the customization of Acuity Scheduling to the simplicity of Doodle or the robust integrations of HubSpot Meetings, there’s a platform for every type of user.
Evaluate your needs, explore the options above, and find the scheduling tool that streamlines your workflow and enhances your productivity!