SAP Ariba Roles and Responsibilities are essential for defining user access and functionality within the SAP Ariba platform. Different roles determine what tasks users can perform, such as managing suppliers, creating sourcing events, or handling procurement processes.
Understanding these roles ensures that the right people have appropriate access to execute their duties effectively, promoting security and efficiency. Whether you’re a buyer, supplier, or administrator, knowing your specific responsibilities helps in streamlining workflows and maintaining compliance across procurement activities. This guide will give you a clear overview of the various SAP Ariba roles and their corresponding responsibilities.
SAP Ariba Roles and Responsibilities
The roles in SAP Ariba are defined by their responsibilities and scope within the system, ensuring users have the appropriate access level to carry out their tasks effectively. The table below presents each role with its group name, application area, detailed description, and associated user or team member type.
| Group Name | Application | Description | User / Team Member |
|---|---|---|---|
| Classified Access | General / Admin | Members can view objects with the access control of Classified. | Team Member |
| Commodity Code Manager | General / Admin | Manages the Commodity Code Manager area to handle commodity codes and mappings. | Team Member |
| Commodity Manager | Sourcing | Can view, edit, and publish projects, run reports, and add or delete suppliers. Cannot translate events. | User |
| Currency Manager | General / Admin | Uploads currency conversion rates and creates sets for multi-currency auctions. | Team Member |
| Customer Administrator | General / Admin | Administers data loading, export, and management. Access is subject to Ariba approval. | User |
| Customer Dashboard Admin | General / Admin | Administers dashboard templates using the Dashboard Manager workspace. | Team Member |
| Customer User Admin | General / Admin | Manages users, creates child groups, assigns users, and handles administrative tasks. | User |
| Customization Administrator | General / Admin | Uploads or downloads customization configuration files. | Team Member |
| Deleted Documents Access | General / Admin | Searches for deleted projects and workspaces. | Team Member |
| Event Administrator | Sourcing | Manages all aspects of projects and sourcing events; automatically also part of the Sourcing Agent group. | User |
| Integration Admin | General / Admin | Configures integration events and external system connections. | Team Member |
| Internal User | General / Admin | Accesses tools internally, performs contract tasks, but cannot create new contract workspaces. | Team Member |
| Junior Sourcing Agent | Sourcing | Can create and view projects but not publish, administer events, or run reports. | User |
| Project Administrator | General / Admin | Manages project workspaces and assigns project ownership. | User |
| Project Email Templates Admin | General / Admin | Manages email notification templates at a system level. | Team Member |
| Project Mass Edit Admin | General / Admin | Uses mass edit and replace user features for projects. | User |
| Senior Analyst | General / Admin | Runs reports and can use specific fields in reports. | Team Member |
| Sourcing Agent | Sourcing | Creates, publishes, and views projects, but cannot run reports or manage suppliers. | User |
| Sourcing Approver | Sourcing | Approves sourcing projects and manages buyers’ projects, but cannot run reports. | User |
| Sourcing Manager | Sourcing | Views projects, runs reports, but cannot create projects or manage suppliers. | Team Member |
| Supplier Manager | Sourcing | Manages suppliers and customers during projects but cannot run reports or publish projects. | Team Member for Sourcing |
| Supplier/Customer Agent | General / Admin | Manages suppliers during project creation but cannot publish or administer events. | User for Supplier Management |
| Supplier/Customer User Agent | General / Admin | Manages supplier/customer users but cannot create new organizations. | Team Member |
| Surrogate Bidders | Sourcing | Can view all projects and surrogate bid but cannot create or edit events. | Team Member |
| Template Creator | General / Admin | Creates, copies, and edits templates but cannot edit other users’ templates. | Team Member |
| Translator | General / Admin | Provides translations but cannot create, edit, or manage events. | Team Member |
SAP Ariba Roles and Responsibilities
1. Administrative Roles
- Customer Administrator and Customer User Admin: Manage overall administrative tasks such as data handling, user assignments, and customization. They have full control over configuring, creating, and managing users and settings.
2. Sourcing and Procurement Roles
- Commodity Manager, Sourcing Agent, Sourcing Approver, and Sourcing Manager: Focus on sourcing projects, managing suppliers, and handling procurement tasks.
3. Support and Specialized Roles
- Project Administrator and Template Creator: Manage templates and projects, ensuring customization and system efficiency.
- Translator and Surrogate Bidders: Provide additional support by translating content and supporting bid processes.
Customization and Management
Roles like Customization Administrator and Customer Dashboard Admin focus on customizing dashboards and managing the overall experience for the team. They have specific control over elements like theme switching, dashboard arrangement, and user experience customization.