In SAP S/4HANA, creating a Business Partner (BP) centralizes customer, vendor, and stakeholder data. To create a BP, use transaction code BP. First, select the Business Partner Type—Person, Organization, or Group. Next, enter the General Data such as name, address, and contact details. Once the general data is entered, assign the Roles (e.g., customer, supplier) based on the business requirement. These roles determine the BP’s function within the system. Finally, save the business partner.
This unified approach streamlines data management across various modules, ensuring consistency and integration.
Business Partner in S/4 Hana is a centralized framework consolidating and managing master data for entities like customers, suppliers, and other business stakeholders.
It replaces separate customer and vendor data, facilitating unified, efficient data handling and integration across various SAP modules. This approach enhances data consistency and streamlines processes. Creating a business partner in SAP S/4 HANA is a streamlined process integrating customer and vendor data management.
How to create a Business Partner in S/4 Hana
Business Partners can be created as a person, organization, or group with business interest. The “principle of one” rule in SAP S/4 HANA allows using a single transaction code for creating master records. To create Business Partner go to the transaction code `BP` in the SAP GUI.
Creating General Data for a Business Partner in S/4 Hana
The Business Partner General role (000000) in SAP covers a wide array of data crucial for comprehensive business partner management. This includes identification details, address and communication information, banking and tax data, control specifics like payment terms, financial details for accounting integration, and relationship insights with other entities.
The exact scope of data can vary depending on an organization’s SAP S/4 HANA configuration, with customization allowing adaptation to specific business needs and structures.
- Select BP grouping
- Our BP Grouping has external number range assignment so enter a number with in Range.
- Select Business Partner General role (000000) .
- Enter essential details like name, address, and communication data. Further, add specific information such as bank, tax, and control data tailored to organizational needs.
Extending BP to Customer Role (FLCU00)
The FLCU00 role is all about focusing on those crucial customer details like credit details, payment terms, and those all-important reconciliation accounts. It’s a great way to keep track of all your financial interactions, invoices, and payments with customers, making sure everything lines up perfectly in your financial reports.
In the second step we have to extend the Business Partner General to Customer role FLCU00 for Financial Accounting and FLCU01 for customers.
- Enter company code and maintain mandatory fields, Account management, payment transactions, correspondence, and customer status details are crucial.
- Enter all the required details and save the settings.
Extend Customer for Sales Data with Role FLCU01
The FLCU01 role in SAP S/4 HANA is crucial for streamlined customer data management. It combines all customer related information, such as contact details and financial data, into a single profile within the Business Partner framework.
This centralization ensures consistency and accuracy across various SAP modules, including sales, distribution, and financial accounting.
Extending the Customer for Sales and Distribution in BP
If the customer is linked to sales and distribution processes, input the relevant sales area data, including sales organization, distribution channel, and division as shown below.
- Fill out mandatory fields in Sales and Distribution data, such as Sales district, Customer group, Order probability, etc.
- In the Shipping Tab, enter Delivery Priority, Delivery plant, Shipping condition and Partial delivery
Check Rebates, Invoice dates, INCOTERMS, Terms of payment, Account assignment group, and Output Tax in the Billing tab.
- The below are the partner functions that determined automatically. Before creating BP in SAP, Partner Determination Procedure is one prerequisites configuration that t0 be done.
Vendor Creation in Business partner
We have to extend the Business Partner with Role FLVN00 (FI Vendor).
- Fill out mandatory fields in Company Code, Reconciliation account in Account Management, and Payment Transaction tabs.
- Tables LFA1 and LFB1 get updated.
For Purchasing Data, select Role FLVN01 and update mandatory fields. Table LFM1 gets updated.
- Enter all the detail required for the vendor and save the settings.
Business partner “1002020” has been created successfully.
How to view newly created BP in S/4 Hana?
To view Our newly created business partner in SAP S/4 Hana, go to transaction code ‘BP‘.
- Click on Start button
- Select your Business partner.
